Managing access to CafeX using Microsoft Office 365

As an administrator, you may not want everyone in your organization to sign into CafeX. Microsoft Azure AD provides different ways to provide access to applications, based on your preferences as an organization, or the license you have with Microsoft.

As an administrator you have to configure two Azure AD Enterprise Applications for CafeX to operate correctly:

The two applications are as follows:

• CafeX—Members of your organization use this to sign into CafeX
• CafeX—Provides access to resources and content when using CafeX

To establish the most appropriate means of configuring the CafeX applications, see: Microsoft - Application Management.

As a guide, if you are using Microsoft Office 365, to control who uses CafeX you do the following:

1. In Microsoft Azure Portal, Configure the CafeX application to require assignment, as follows:
   1. Locate both enterprise applications.
   2. Set User assignment required? to Yes.
      
      See: Microsoft - Configure an application requires user assignment
      
      
      
      

Depending on your Microsoft licensing you do one of the following:

• Assign individuals to both CafeX enterprise applications.
  
  See: Microsoft - Assign groups to an application
  
   
• Create a new Group for CafeX and assign it for both CafeX enterprise applications.
  Add and remove members as you require.
  See:
  1. Microsoft - Create a new Group
  2. Microsoft - Assign groups to an application
     
      
• Create a new Group for CafeX and configure Self-Service for both CafeX enterprise applications.
  
  
  
  If you do not enable Require approval before granting access to this application, people are automatically added to the CafeX group, when they sign in to CafeX.
  You may want to configure the Azure Access Panel to allow users to send approvals to the administrator.
  See: 
  1. Microsoft—Enable self-service
  2. Microsoft—Create a new Group
  3. Microsoft—Planning for Azure AD Access Panel

Access denied

If you sign into CafeX and see the following Access has been denied message, it means that you are not assigned to use CafeX in your organization.

An administrator has to assign you to CafeX so that you are able to sign in and use it. You can still join meetings in CafeX as a guest if you do no sign in and the meeting moderator allows you to join.